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Knowledge Base

Chat with our free AI assistant, read our frequently asked questions, or contact a support agent.

Getting Started

  • 1. Pick a monthly plan. (Basic, Lite, Advanced, Advanced+, Flex, or Flex Pro)

    2. Complete signup and payment.

    3. Fill business details.

    4. Our compliance department will review your details.

    5. Our team member will get in touch with you to guide you in the next steps.

  • We will collect the following business details from you:

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    1. Business contact details.

    2. Business activity description.

    3. Information regarding clients and suppliers.

    4. Board members, shareholders, and actual beneficiaries details.

    5. ID card/passport copy + proof of address from all board members, shareholders, and actual beneficiaries.

  • After the initial 3-month free period for the Business Basic plan, the monthly rate will be €19. Please note that this price is exclusive of 22% VAT.

  • There are some additional fees related to OÜ (Private Limited Company) registration assistance beyond the monthly plan costs:

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    Additional Costs:

    1. State Fee:

      • A fixed state fee of €265 is payable when submitting your application to register the company. This fee is separate from the monthly plan costs.

    2. VAT Number Application:

      • If you need to apply for a VAT number, there is an additional service fee of €99 + VAT. Note that this service requires you to have an Advanced or higher accounting plan.

     

    What's Included in Plans:

    • Most registration assistance services, like the legal address and contact person registration, are included in the monthly plan costs. For instance:

      • Company incorporation is included in all plans.

      • You will receive assistance with opening a bank account, digitizing correspondence, and more.

     

    Summary:

    • Monthly Plan Cost: Includes various support services.

    • State Fee: €265 (one-time fee).

    • VAT Number Application Fee: €99 + VAT (if applicable).

  • There are no setup fees or one-time costs for starting any of our service plans.

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    Service Plans Overview:

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    • Business Basic: €19/month (first 90 days are free)

    • Accounting Plan Lite: €79/month

    • Accounting Plan Advanced: €109/month

    • Accounting Plan Advanced+: €179/month

    • Accounting Plan Flex: Starting from €69/month

    • Accounting Plan Flex Pro: Starting from €109/month

     

    All prices are excluding VAT (22%).

  • Yes, the Legal Address & Contact Person service includes the following features for handling physical mail:

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    • Digitization and email delivery of incoming mail.

    • Secure archiving of original documents for up to 1 month.

    • Optional pickup of registered mail from the post office (small additional fee applies).

    • Forwarding and handling of letters, bank cards, product samples, and more (postage costs excluded).

Restrictions

  • Supported Countries for Company Registration-, Virtual Office-, Contact Person- and Accounting Services.

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    Due to enhanced due diligence measures, Clients from some countries (*) incur an additional due diligence charge of €30 + VAT per month.

    All directors, board members, shareholders, founders, ultimate beneficial owners, members of the MTÜ, must be residents among these listed countries:

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    • Albania (ALB)

    • Andorra (AND)

    • Argentina (ARG)

    • Armenia (ARM)

    • Australia (AUS)

    • Austria (AUT)

    • Azerbaijan (AZE)

    • Belgium (BEL)

    • Bolivia (BOL)

    • Brazil (BRA)

    • Bulgaria (BGR)*

    • Canada (CAN)

    • Chile (CHL)

    • China (CHN)

    • China (HKG)*

    • Colombia (COL)

    • Costa Rica (CRI)

    • Croatia (CRO)*

    • Cuba (CUB)

    • Cyprus (CYP)

    • Czech Republic (CZE)

    • Denmark (DNK)

    • Dominica (DMA)

    • Dominican Republic (DOM)

    • Ecuador (ECU)

    • Egypt (EGY)*

    • El Salvador (SLV)

    • Estonia (EST)

    • Finland (FIN)

    • France (FRA)

    • Georgia (GEO)

    • Germany (DEU)

    • Greece (GRC)

    • Guatemala (GTM)

    • Hungary (HUN)

    • Iceland (ISL)

    • Ireland (IRL)

    • Israel (ISR)

    • Italy (ITA)

    • Japan (JPN)

    • South Korea (KOR)

    • Latvia (LVA)

    • Liechtenstein (LIE)

    • Lithuania (LTU)

    • Luxembourg (LUX)

    • Malaysia (MYS)

    • Malta (MLT)

    • Mexico (MEX)

    • Moldova (MDA)

    • Montenegro (MNE)

    • Netherlands (NLD)

    • New Zealand (NZL)

    • Nicaragua (NIC)

    • Norway (NOR)

    • Paraguay (PRY)

    • Peru (PER)

    • Poland (POL)

    • Portugal (PRT)

    • Romania (ROU)

    • San Marino (SMR)

    • Serbia (SRB)

    • Singapore (SGP)

    • Slovakia (SVK)

    • Slovenia (SVN)

    • Spain (ESP)

    • Suriname (SUR)

    • Sweden (SWE)

    • Switzerland (CHE)

    • Taiwan (TWN)

    • Thailand (THA)

    • Turkey (TUR)*

    • Ukraine (UKR)

    • United Arab Emirates (UAE)*

    • United Kingdom (GBR)

    • United States (USA)

    • Uruguay (URY)

    • Vietnam (VNM)*

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    *      Due diligence fee €30+VAT / month applies

    1. Regulated Activities

      If your business profile involves a mandatory activity license, such as operating as a tour operator, providing payment services, crowdfunding, dealing in excise-taxed goods, or engaging in other regulated activities, please note:

      We only support selected clients who meet the following criteria:

       

      • A proven track record in their field of business.

      • A comprehensive understanding of the applicable regulations.

      • The capability to maintain compliance with mandatory requirements at a satisfactory level.
         

    2. Excluded Business Profiles
      To ensure compliance and alignment with our service policies, we do not support businesses involved in:

       

      • Lotteries, betting, or gambling activities.

      • Adult content or services.

      • Spirituality or prophecy-related activities.

      • Alternative medicine or practices.

      • CBD products, e-cigarettes, tobacco, or alcohol.

      • Weapons or war-related businesses.

      • Financial or investment services.

      • Payment services or insurance services.

      • Crypto wallet or fiat exchange services.

      • Initial Coin Offering (ICO) activities.

      • Forex or foreign exchange services.

      • Precious metals or coins made from precious metals.

      • Precious collectables or art intermediation.
         

    3. Supported Countries
      Our services are available to clients in 80 supported countries. All directors, board members, shareholders, founders, ultimate beneficial owners, and MTÜ members must reside in these supported countries for at least 3 years.
       

    Additional Due Diligence

    Clients from certain countries (*) are subject to enhanced due diligence measures, which include an additional charge of €30 + VAT per month. For more details, please refer to the list of supported countries.
     

    We appreciate your understanding of these requirements, which help us maintain the highest standards of service and compliance.

  • In the unfortunate event, if it turns out that your business does not meet our compliance requirements, we will let you know and refund 100% of your order.​

    • The volume-based pricing for the Flex and Flex Pro plans is calculated as follows:

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      • Monthly fee: Starting from €69/month.

      • Charge per entry: €2-€7 per entry.

      • Add-ons (for example, e-commerce channels)

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      Charge per entry:

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      Flex Plan

      1 to 100 journal entries - entry fee 4 EUR
      101-200 journal entries - entry fee 3 EUR
      201-500 journal entries - entry fee 2 EUR
      Cash Flow ≥ €200,000 - 500,000 - entry fee 5.50 EUR

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      Flex Pro Plan

      Cash flow < 200,000 EUR, journal entry fee 5 EUR
      Cash flow ≥ €200,000 – €500 000, journal entry fee  5,75 EUR
      Cash flow ≥ €500,000 – 1,000,000, journal entry fee 6 EUR
      Cash flow ≥€1 000 000, journal entry fee 7 EUR

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      You can find Flex full price list here.

      You can find Flex Pro full price list here.

    • After the initial 3-month free period for the Business Basic plan, the monthly rate will be €19. Please note that this price is exclusive of 22% VAT.

    • There are some additional fees related to OÜ (Private Limited Company) registration assistance beyond the monthly plan costs:

      ​

      Additional Costs:

      1. State Fee:

        • A fixed state fee of €265 is payable when submitting your application to register the company. This fee is separate from the monthly plan costs.

      2. VAT Number Application:

        • If you need to apply for a VAT number, there is an additional service fee of €99 + VAT. Note that this service requires you to have an Advanced or higher accounting plan.

       

      What's Included in Plans:

      • Most registration assistance services, like the legal address and contact person registration, are included in the monthly plan costs. For instance:

        • Company incorporation is included in all plans.

        • You will receive assistance with opening a bank account, digitizing correspondence, and more.

       

      Summary:

      • Monthly Plan Cost: Includes various support services.

      • State Fee: €265 (one-time fee).

      • VAT Number Application Fee: €99 + VAT (if applicable).

Accounting

  • - Each line on the bank statement, purchase- and sales invoices, taxes, tax declarations, withdrawal- and deposit of cash, loans and interests in and out, state fees, bank fees, currency exchange, debit/credit card transactions, expense reports, periodization, fixed assets, depreciation, share capital, investments, dividends etc.

  • The volume-based pricing for the Flex and Flex Pro plans is calculated as follows:

    ​

    • Monthly fee: Starting from €69/month.

    • Charge per entry: €2-€7 per entry.

    • Add-ons (for example, e-commerce channels)

    ​

    Charge per entry:

    ​

    Flex Plan

    1 to 100 journal entries - entry fee 4 EUR
    101-200 journal entries - entry fee 3 EUR
    201-500 journal entries - entry fee 2 EUR
    Cash Flow ≥ €200,000 - 500,000 - entry fee 5.50 EUR

    ​

    Flex Pro Plan

    Cash flow < 200,000 EUR, journal entry fee 5 EUR
    Cash flow ≥ €200,000 – €500 000, journal entry fee  5,75 EUR
    Cash flow ≥ €500,000 – 1,000,000, journal entry fee 6 EUR
    Cash flow ≥€1 000 000, journal entry fee 7 EUR

    ​

    You can find Flex full price list here.

    You can find Flex Pro full price list here.

  • If a user exceeds the monthly transaction limit on the Lite, Advanced, or Advanced+ plans, a proportional multiplier will apply to the service fee. Here’s how it works:

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    Exceeding Monthly Transaction Limits:

    • Lite Plan: If sales turnover exceeds the €5,000/month threshold, a 1% multiplier will be applied to the fee. For example, if the limit is exceeded, the fee becomes 1.01 times the original amount.

    • Advanced Plan: Similarly, exceeding the €10,000/month limit will also trigger the same proportional multiplier.

    • Advanced+ Plan: Exceeding the €20,000/month threshold will likewise apply the proportional multiplier.

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    Summary of Plans:

    • Lite Plan: €79/month, with a threshold of €5,000.

    • Advanced Plan: €109/month, with a threshold of €10,000.

    • Advanced+ Plan: €179/month, with a threshold of €20,000.

VAT

  • Value Added Tax (VAT) is a consumption tax applied to the sale of goods and services, but it does not apply to other types of payments, such as loans, capital, or financial instruments. Businesses collect VAT from their clients, deduct the VAT they have paid on their own purchases, and transfer the difference to the tax authority. However, many nuances are involved with VAT, especially when cross-border sales come into play.

  • Estonia offers two main types of VAT registration:

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    • Standard VAT Registration: For companies making taxable supplies in Estonia, such as domestic sales of goods or services.

    • Limited VAT Registration: For businesses involved in intra-community acquisitions (e.g., buying goods from other EU countries) or receiving specific services from abroad, even if they don’t sell in Estonia

    • B2B (Business-to-Business) Sales: The reverse charge mechanism typically applies, where the buyer accounts for VAT in their own country, simplifying the seller’s obligations.

    • B2C (Business-to-Consumer) Sales: VAT is charged at the rate of the customer’s country. However, if your total EU sales are below €10,000 (e.g., for digital services), you can charge Estonian VAT instead, unless you exceed distance selling thresholds in specific countries.

  • The One Stop Shop (OSS) scheme allows businesses to report and pay VAT for all EU sales through a single quarterly return filed in Estonia. This simplifies compliance for companies selling across multiple EU countries, eliminating the need to register for VAT in each country individually.

  • Threshold can effectively vary depending on several factors:

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    • Type of services: For instance, digital services sold to consumers in other EU countries may require VAT registration in those countries if sales exceed €10,000 across the EU, regardless of the Estonian threshold.

    • Location of goods: Goods stored or sold in another EU country may necessitate local VAT registration, particularly for intra-community trade or warehousing scenarios.

    • Method of delivery: Businesses involved in distance selling (e.g., shipping goods to consumers in other EU countries) must comply with country-specific thresholds. While these historically ranged from €35,000 to €100,000, the EU’s One Stop Shop (OSS) scheme now allows centralized reporting, altering the registration dynamic.

    • Type of customers: Sales to businesses (B2B) often use the reverse charge mechanism, shifting VAT liability, whereas sales to consumers (B2C) may trigger local VAT obligations in the customer’s country.

    • Reverse charge mechanism can be used only when the other party has a valid VAT number and it has been validated at VIES database.

  • VAT returns in Estonia are filed monthly by the 20th of the following month. Businesses using the OSS scheme additionally file quarterly OSS returns. 
    If VAT numbers have been obtained in other countries, then local filing requirements will apply. 

  • Standard Rate Increase: The standard VAT rate will increase from 22% to 24% starting July 1, 2025.

Share capital

  • The minimum share capital value you can choose for your company is €0,01 (we select €1 for accounting purposes). Up to €50,000 can be registered without providing additional documents from your financial provider.

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    It's recommended to set the share capital based on the expected startup expenses for the business until it becomes self-sustainable. Keep in mind that the minimum liability for the shareholder(s) is €2,500, and with a larger share capital, the liability and risk increase accordingly. If the share capital is less than €2,500, the shareholder(s) liability towards the company will still be €2,500.

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    You can read more about share capital contribution here.

  • As share capital has to be contributed at the time of incorporation, we select that the share capital has been contributed to the company outside the Business Registry portal (most convenient and fastest way). This means that the money exists either in the company's cash or in a shareholder's private bank account during incorporation.

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    Once the company is registered and has an operational business bank account, it should be paid to the account. The management board of the company confirms the contribution during incorporation.

  • The share capital can be used for all types of business-related expenses, payments, investments, loans, or simply kept in the business bank account. The company is not required to keep the capital in the bank.

  • No. The share capital can only be contributed by the shareholder(s), which is why the company is called “limited liability”, meaning the liability of the shareholders is equal to the amount they have contributed.

Corporate Taxes

    • The corporate income tax rate on distributed profits is 22%, effective January 1, 2025. This tax applies only when companies distribute profits as dividends, maintaining Estonia’s unique system where undistributed profits are not subject to corporate income tax in the year they are earned.

    • Calculation: The tax is levied on the net distribution amount. For a net dividend of D, the tax is calculated as T = (22/78) × D, approximately 0.282 × D, with the total amount paid from company profits being D + T.

    • Introduction: A new 2% security tax on annual corporate profits will take effect from 2026, applicable to profits earned in 2025. This tax is temporary, set to run from 2026 to 2028, and is part of Estonia’s national security funding measures.

    • Details: The tax is based on the previous fiscal year’s accounting profits before income tax. Companies with no profits will have no tax liability. Advance payments will be made quarterly in 2026, determined by the profits generated in 2025.

    • Impact in 2025: While the tax is not payable in 2025, companies must account for this future liability in their 2025 financial planning, as it applies to profits earned during that year.

    • Fringe Benefit Tax

    • Non-monetary benefits (e.g., personal use of a company car, free housing, or personal expenses covered by the company) are subject to fringe benefit tax.

    • The tax rate is 22/78 on the value of the benefit.

    • Additionally, social tax (33%) is applied on the taxed benefit.

      Non-Deductible & Improperly Documented Expenses

    • Expenses that are not business-related, lack proper documentation, or are considered personal in nature are treated similarly to fringe benefits and subject to taxation.

      Examples of non-deductible expenses subject to tax:

    • Undocumented (Missing Receipt) Expenses

    • If an expense lacks a proper invoice or receipt, it is treated as a non-business expense and taxed at 22/78.

    • Social tax (33%) also applies.

      Non-Business-Related Purchases

    • If an expense is not directly related to business operations (e.g., luxury items, personal electronics), it is not deductible.

    • The company must pay 22/78 tax on the expense plus 33% social tax.

      Improperly Classified or Personal Expenses

    • If a company covers an employee's personal expenses (e.g., gym memberships, vacations, private dinners) without these qualifying as business-related, they are taxed as fringe benefits.

    • The company pays 22/78 corporate tax plus 33% social tax.

      Cash Withdrawals & Undocumented Payouts

    • If a company withdraws cash from its account without clear justification, this amount may be classified as a taxable non-business payout.

    • The tax rate is 22/78, plus 33% social tax if considered a fringe benefit.

    • Traditional System Preserved: In 2025, Estonia retains its policy of not taxing undistributed corporate profits under the corporate income tax regime, encouraging reinvestment. However, the forthcoming 2% security tax from 2026 introduces a levy on all profits, distributed or not, marking a shift in the tax landscape.

    • Strategic Planning: Companies should plan for the combined impact of the 22% tax on distributions in 2025 and the 2% security tax liability on 2025 profits payable in 2026, alongside VAT and vehicle tax changes.

    • These tax adjustments reflect Estonia’s efforts to bolster national defense and security amid geopolitical tensions, balancing its business-friendly tax system with new fiscal demands.

Payroll Taxes

    • Social Tax: 33% (20% pension + 13% health), paid by employer.

    • Unemployment Insurance:

    • Employer: 0.5%

    • Employee: 1.6%

    • Personal Income Tax (PIT): 20% flat rate, withheld from salaries.

    • Taxes and regulations of the country apply where the work is physically performed.

    • No employment taxes are due in Estonia.

    • Employee must provide A1 certificate from their tax authority, verifying their valid tax status.

    • Employee must report received fees on their private tax return in their country of residency.

    • ​Typically a Company should register for local employer and taxpayer in the relevant country.

    • If the freelancer is registered as an entrepreneur at their local authority and provides a copy of valid business registration (licence), then they should invoice for their services. Estonian tax does not apply.

    • Social Tax: 33% (20% pension + 13% health), paid by employer.

    • Personal Income Tax (PIT): 22% flat rate, withheld from fees.

    • If a board member provides the A1 certificate from their tax authority, verifying their valid tax status, then social tax in Estonia does not apply. 

    • Board member must report received fees on their private tax return in their country of residency.

Articles & Resources

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